Capture every inquiry
Website forms, Meta and Google lead ads, WhatsApp, phone calls and walk-ins all arrive as one record per prospective student, with the original source and campaign kept so you can see which channels actually enrol.
Admission management software
From first enquiry to enrolled, in one pipeline.
RaivatEdu captures every admission inquiry as one record, moves it through a pipeline your whole team reads the same way, and converts a ready prospect into an enrolled student in a single step — no re-keying, no leads lost in an inbox.
What it is
One funnel, not five inboxes.
Admission management software is the system that turns scattered inquiries into enrolled students. It captures every prospect as one record whatever channel they came from, gives counsellors a pipeline with clear stages and owners, and keeps the follow-up and the conversion in the same place rather than across a website inbox, a WhatsApp number and a notebook.
RaivatEdu runs admissions that way end to end. An inquiry arrives as one record, moves through a visual pipeline your team reads the same way, is followed up over the channels families actually use, and converts into an enrolled student in a single step — carrying its history with it.
It is the front door to the wider product; the honest feature inventory lists exactly what is live.
What you can do
Every enquiry, worked to a decision.
A visual admissions pipeline
Move each inquiry through the stages you run — new, counselling, application, enrolled — on a board your whole team reads the same way. Nothing sits forgotten because it never had an owner or a next step.
Course interest & custom fields
Record the program or intake a prospect is interested in, plus any custom fields specific to your institution, so counsellors have the context they need without a second tool or a side spreadsheet.
Convert in one step
When an inquiry is ready, convert it into an enrolled student in a single step — the profile, course interest and history carry over, so nobody re-keys a name that was captured weeks ago.
Follow up and stay in touch
Call or message a prospect and their family over WhatsApp, email or SMS from the record, with the whole conversation on the timeline. The next counsellor to pick them up sees exactly what was said.
Access by role
Role-based access is enforced in the database, so each counsellor sees the inquiries their role covers, and leadership sees the whole funnel. New accounts start closed and open up by role.
A converted inquiry becomes a record in the student management system with a fee structure attached.
Benefits by role
A funnel that works for the whole team.
For administrators & owners
See the whole admissions funnel, not guesses.
- Every inquiry in one pipeline, with its real source and campaign kept.
- Admissions KPIs on a dashboard you can click straight into the records.
- Access by role, so prospect data stays with the counsellors who own it.
- A clean handover into students and fees, because conversion is one step.
For counsellors & front office
Know who to call, with the context to do it well.
- A clear list of today's follow-ups instead of a shared inbox free-for-all.
- Full history on each prospect — source, course interest and past messages.
- Call or WhatsApp from the record and log the outcome in the same place.
- Convert a ready inquiry to a student without re-typing anything.
For prospective students & families
A responsive, joined-up experience.
- Inquiries are answered faster, because nothing falls through a gap.
- One consistent point of contact rather than messages from several numbers.
- Updates arrive on WhatsApp, email or SMS — nothing to install.
- A smooth move from inquiry to enrolled, with no paperwork re-done.
How to choose
How to choose admission management software.
Six questions that decide whether a system actually enrols more students or just stores the ones you already had.
- 01
Capture from where inquiries really come
Your prospects arrive from ads, WhatsApp, your website, calls and walk-ins. Admission management software earns its place only if every one of those lands as a single record with its source kept — otherwise you are still copying leads by hand from five inboxes.
- 02
Judge the pipeline on how your team reads it
A visual admissions pipeline is only useful if everyone sees the same stages and the same next step. Watch a real counsellor work a board in a demo, and check that an inquiry can never sit with no owner and no action.
- 03
Make conversion one step, not a re-entry
The moment an inquiry becomes a student is where cheaper tools break: you re-type everything into a separate system. Insist that conversion carries the profile, course interest and history across in a single step.
- 04
Check the follow-up channels
Most admissions are won on WhatsApp and the phone, not email alone. Confirm the software lets counsellors reach a family on the channels they actually use, from the record, with the conversation kept — not bolted on as an afterthought.
- 05
Mind the handover to fees and students
Admissions does not end at enrolment. A system that converts cleanly into the student record and fee structure saves your office re-keying the same person twice, which is the whole reason to run admissions in software at all.
- 06
Ask what it does not do
Be clear about the edges before you switch — what is automated, what a counsellor still does by hand, what you will track elsewhere. Gaps you chose are fine; gaps you discover after go-live are expensive.
What it does not do yet.
We would rather tell you the edges than let you find them after you have switched.
There is no counsellor incentive or agent commission tracking, and no waitlist management, affiliate attribution or at-risk flags — none of those are in the product today.
There is no parent portal, and fee reminders are not sent automatically to guardians, so a human schedules follow-ups from the collection view.
RaivatEdu does not run exams or issue report cards; admissions ends at an enrolled student, and results stay in whatever you use for them.
The feature inventory keeps the current, honest list of what is live and what is not.
FAQ
Admission management, answered.
It is a system for running admissions end to end: capturing every inquiry as one record, moving it through a visual pipeline with clear stages, following up over the channels families use, and converting a ready prospect into an enrolled student. RaivatEdu does all of that against one record, so nothing is re-typed between inquiry and enrolment.
Website forms, Meta and Google lead ads, WhatsApp, phone calls, walk-ins and referrals all arrive as a single record per prospective student, with the original source and campaign kept so you can see which channels genuinely lead to enrolments.
Each inquiry moves through the stages you run — for example new, counselling, application and enrolled — on a visual board your whole team reads the same way. Every prospect has an owner and a next step, so nothing sits forgotten.
You convert the inquiry into an enrolled student in one step. The profile, course interest and conversation history carry over to the student record and fee structure, so your office never re-keys someone captured weeks earlier.
Yes. There is a mobile app for counsellors and staff, so they can see the day's follow-ups and call or WhatsApp a prospect from the record, then log the outcome in the same place — including at admission fairs and school visits.
It does not run counsellor incentives or agent commission, and there are no waitlists, affiliate attribution or at-risk flags — those are not in the product today. There is also no parent portal, and fee reminders are not sent automatically, so a human schedules follow-ups from the record.
Yes. Admissions feed directly into the student management system and fee management, so an enrolled prospect becomes a student with a fee structure without leaving the platform. See those pages for the detail.
Pricing is per user per month with a free trial; see the pricing page for current plans in your market. You can walk through your own admissions funnel with our team in a demo first, at no cost.
Your next student is already looking for you.
Give your admissions team one place to capture, connect and convert every opportunity.
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